Prompt Engineering 101: The Series, Episode 1

J. David Flagg

Published: March 20, 2025

If you are not familiar with the term “Prompt Engineering”, prompt engineering is a particular way of asking AI-powered tools, like ChatGPT, Gemini, or Deep-seek to perform tasks. The tasks can be queries, like trying to find out who the best AI Automation Agency is in Cape May County, NJ. Well, that is a given, it is Cape May AI, of course. A slight attempt at humor, but then again, being quite serious at the same time.

OK, so let’s say you wanted to use AI to help you create a recipe for a very picky relative that is visiting for dinner, or maybe something more productivity-based, like having AI help you develop an HR manual for your company. The needs truly are endless, but whatever it is that you are trying to accomplish with AI, there is one cardinal rule you must always follow. That rule is, “The quality of your inputs directly determines the quality of your output!” Therefore understanding the concept of prompt engineering is crucial to get the most out of your AI experience.

Today, I want to describe some different frameworks that you can use to “get the most” out of your AI experience. Think of interacting with AI in the same way you would with an employee, because that is essentially what you are doing, you just don’t have to actually pay them. For instance, The TAG Framework (Task, Action, Goal) helps structure AI prompts to focus on specific objectives and outcomes. And the RISE Framework (Role, Input, Steps, Expectation) ensures that AI prompts are structured for clarity and effectiveness. So let’s look at these two frameworks specifically using ChatGPT, in terms of their inputs and outputs for an AI-powered time management & scheduling solution:

TAG Framework – Input:

🔹 The Prompt:
Task: Organize and optimize my daily schedule for maximum efficiency.
Action: Use AI to automate calendar management, set priority-based task reminders, and reduce scheduling conflicts.
Goal: Free up at least 5 hours per week by eliminating manual scheduling.

TAG Framework – Output:

🔹 The Result:

To optimize your daily schedule and free up at least 5 hours per week, we’ll use AI-powered automation for calendar management, priority-based task reminders, and conflict resolution. Here’s the action plan:

1. AI-Powered Calendar Automation

Tools & Setup

• Google Calendar + AI Assistant (e.g., Reclaim.ai, Motion, Sunsama)
• Zapier or Make (for automation)
• Todoist or Notion (for task management)

Implementation

✅ Sync All Calendars – Consolidate work, personal, and business calendars to avoid double-booking.
✅ Set AI Auto-Scheduling – Let AI automatically slot meetings and deep work sessions based on priority.
✅ Enforce Time Blocking – Dedicate blocks for focused work, meetings, and personal time.
✅ Recurring Task Auto-Scheduling – Automate recurring events (meetings, workouts, Bitcoin meetups, etc.).
✅ Smart Rescheduling – AI adjusts your schedule when high-priority conflicts arise.

2. Priority-Based Task Reminders

Tools & Setup

• Motion or Todoist (for intelligent task prioritization)
• AI Assistant (Reclaim.ai or Notion AI) for prioritization
• Google Calendar + Zapier for automated task reminders

Implementation

✅ Automate Task Ranking – AI prioritizes tasks based on urgency, deadlines, and workload.
✅ Set Dynamic Reminders – AI adjusts notifications based on progress and priority shifts.
✅ Auto-Delegate Low-Value Tasks – Identify and automate or outsource tasks.
✅ End-of-Day Recap & Next-Day Planning – AI generates a daily summary of completed tasks and upcoming priorities.

3. Reduce Scheduling Conflicts & Free Up 5+ Hours Weekly

Strategy

✅ Limit Meeting Lengths – Enforce 15-30 min default meetings; avoid 1-hour+ unless necessary.
✅ No-Meeting Zones – Block off deep work time for focus-intensive projects (e.g., Revo, Bitcoinopoly).
✅ Auto-Decline Low-Priority Requests – Use AI to filter and decline non-essential meetings.
✅ Batch Similar Tasks – Group calls, content creation, and admin work into specific time slots.
✅ Automate Scheduling for Clients – Use Calendly/Google Calendar AI to let others book without manual back-and-forth.
✅ Leverage Voice Notes & AI Transcription – Reduce manual typing; use Otter.ai or Notion AI to transcribe and summarize notes.

Time Savings Breakdown

Task	Before Automation	After Automation	Time Saved Per Week
Manual Scheduling & Rescheduling	3-4 hours	30 min	3+ hours
Low-Value Meetings	2-3 hours	1 hour max	2+ hours
Task Prioritization & Reminders	1-2 hours	Automated	1 hour
Total Time Saved	6-9 hours per week

✅ Goal Achieved: You free up 5+ hours per week! 🎯

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4. Next Steps: AI Implementation

1. Choose AI Calendar Tool – (Reclaim.ai, Motion, or Sunsama)
2. Integrate AI with Google Calendar & Todoist
3. Set AI Auto-Scheduling & No-Meeting Zones
4. Automate Reminders & Task Prioritization
5. Monitor & Optimize for Maximum Efficiency

So, now I probably already lost some of you, I understand, that result may have been a little more than you bargained for. However, this goes to show you, AI-powered solutions no doubt save you time, money, and resources, but they are not entirely easy to implement. This fact is why companies like Cape May AI exist. OK, let’s check out the RISE Framework now and see how differently ChatGPT processes the input:

RISE Framework – Input:

🔹 The Prompt:
“As a business owner (Role), I need an AI tool that can analyze my calendar and daily activities (Input). Provide a step-by-step process to automate scheduling, optimize my availability, and prevent overbooking (Steps). The result should be a streamlined schedule where I save at least 5 hours per week and reduce missed appointments (Expectation).”

RISE Framework – Output:

✅ Goal: Automate scheduling, optimize availability, and prevent overbooking to save at least 5 hours per week.

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Step-by-Step AI Scheduling Automation Process

Step 1: Choose & Set Up an AI-Powered Scheduling Tool

📌 Tools:

• Reclaim.ai – Best for AI-powered calendar management.
• Motion – AI-powered time blocking + task automation.
• Sunsama – Best for daily planning & focus management.
• Calendly – Automated meeting scheduling (client bookings).
• Google Calendar + Zapier – Custom automation.

🔹 Action: Sign up and connect your primary Google Calendar (or Outlook).
🔹 Result: The AI will analyze your existing schedule.

Step 2: Sync & Consolidate All Calendars

📌 Why? Avoid scheduling conflicts by merging personal, work, and business calendars.
🔹 Action: Connect all your calendars to a single AI scheduling tool.
🔹 Result: AI automatically detects and blocks overlapping time slots.

Step 3: AI-Based Time Blocking for Focused Work

📌 Why? Prevent back-to-back meetings and create deep-focus time slots.
🔹 Action:

1. Define Deep Work slots (e.g., 9 AM – 12 PM).
2. Set Meeting Windows (e.g., Tue & Thu, 1 PM – 4 PM).
3. AI auto-blocks time for breaks, personal time, and strategic planning.
   🔹 Result: No more burnout from constant meetings. AI auto-reschedules conflicts.

Step 4: Automate Priority-Based Task Scheduling

📌 Why? AI should prioritize and adjust your schedule dynamically.
🔹 Action:

1. Use Reclaim.ai or Motion to categorize tasks (High, Medium, Low).
2. AI finds the best time slot based on urgency and availability.
3. If you miss a task, AI reschedules it automatically.
   🔹 Result: You complete high-impact tasks first, avoiding bottlenecks.

Step 5: Prevent Overbooking with Smart Scheduling Rules

📌 Why? Protect time for what matters.
🔹 Action:

1. Set a maximum daily meeting cap (e.g., 3 per day).
2. Limit meeting length (15-30 mins).
3. Auto-decline last-minute low-priority invites.
   🔹 Result: AI ensures work-life balance and no last-minute chaos.

Step 6: Automate Client & Team Meeting Scheduling

📌 Why? Reduce the back-and-forth emails.
🔹 Action:

1. Use Calendly (or Reclaim.ai) to let clients book only within preset time slots.
2. AI auto-adjusts availability based on workload.
3. Sync with Zapier to auto-confirm, send reminders, and update CRM.
   🔹 Result: Fewer missed meetings, reschedules, and wasted time.

Step 7: AI-Generated Daily & Weekly Reports

📌 Why? Get insights on where time is wasted and optimize further.
🔹 Action:

1. AI analyzes your schedule for inefficiencies.
2. Weekly reports suggest optimizations (e.g., “Reduce meeting frequency” or “Batch similar tasks”).
   🔹 Result: Continuous improvement in time management.

Time Savings Breakdown

Task	Before Automation	After Automation	Time Saved Per Week
Manual Scheduling & Rescheduling	3-4 hours	30 min	3+ hours
Unnecessary Meetings & Overbooking	2-3 hours	1 hour max	2+ hours
Task Prioritization & Reminders	1-2 hours	Automated	1 hour
Total Time Saved	6-9 hours per week

✅ Expectation Met: A streamlined, stress-free schedule with 5+ hours freed weekly and zero overbooking.

Next Steps

🚀 Step 1: Choose an AI scheduling tool (Reclaim.ai, Motion, or Sunsama).
🚀 Step 2: Sync all calendars and set meeting rules.
🚀 Step 3: Let AI auto-block deep work and prioritize tasks.
🚀 Step 4: Automate meeting scheduling for clients.
🚀 Step 5: Review AI insights weekly to refine the process.

So, if you are still following along, you will notice that the solution using each framework does produce a different result. As you get more experienced with prompting, you start to develop a style of your own when it comes to how you prompt. You determine which style produces the results you want, and which style does not. The takeaway from this article is not that using ChatGPT or AI isn’t that it isn’t as simple as you thought, but quite honestly, it is not as simple as most people think. However, the goal of this exercise was to provide you with an added tool in your toolbox to use AI more effectively in you personal life, and in business. However, as always…

Reach out to Cape May AI to discuss any questions you may have, and 2025 may be your most-memorable year yet for your guests!

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